Portfolio • Web App
Staff Portal — secure onboarding & compliance for SMEs
A bespoke staff platform: role-based access, form builder & assignments, tamper-evident e-signatures, and clear dashboards for owners, managers and staff.
Discuss a Similar Build Stack: PHP • PostgreSQL • PDO • Vanilla JS
Brief
The client needed a lightweight, auditable staff system
Paper contracts and scattered forms were causing delays and audit headaches. We delivered a secure portal where owners assign forms, staff complete and sign, and submissions are locked with cryptographic integrity.
- ✓Form Builder with text/number/date/email/upload/signature
- ✓Role-aware access (staff, manager, owner, super admin)
- ✓Tamper detection with SHA-256 hash + IP/UA capture
- ✓Snapshot schema per assignment (template edits don’t affect locked records)
- ✓Staff profiles with photo, emergency contacts & last-updated badge
Services
Discovery → Build → Launch
- ✓Architecture & data design
- ✓UI/UX & component library
- ✓Backend dev (PHP/PDO, Postgres)
- ✓Security & audit trail
Highlights
What we’re proud of
- ✓Snapshot-based forms (safe versioning)
- ✓Digital signature on canvas + lock
- ✓Owner & staff dashboards
- ✓Self-healing migrations for resilience
Project Meta
Outcomes
Measured improvements after rollout
- ✓Faster onboarding with self-serve staff profiles
- ✓Clear “forms to complete” panel for staff reduces chasing
- ✓Audit-ready records with tamper flags on any change
- ✓Managers see pending vs locked at a glance
Tech Notes
How we built it
- ✓PHP 8 + PDO, PostgreSQL JSONB
- ✓Role middleware & business scoping
- ✓Canvas signature & SHA-256 hashing
- ✓Self-healing migrations on key pages
Have a team workflow to streamline?
We design & build focused tools that remove admin and improve compliance.
